Executive Administrator

Do you thrive on precision, accountability, and execution? We are looking for a detail-driven professional who can own processes, manage complex workflows, and ensure that nothing slips through the cracks. If you’re a disciplined operator who takes pride in being the backbone of a growing business, this role is for you.

What You’ll Do

• Transaction Coordination – Manage transaction workflows end-to-end, utilizing transaction management software to keep deals on track and ensure all documents are in order.

• Podcast Coordination – Source and qualify guests, manage outreach, and schedule recordings with accuracy and timeliness.

• Email Campaigns – Draft and deliver 3 recurring campaigns on schedule, maintaining clean lists and consistent reporting.

• Marketing Support – Coordinate one blog topic per month with the team, create graphics/newsletters in Canva, and ensure execution of posting schedules.

• Property Management Support – Handle tenant communications, oversee lease renewals, and coordinate repair contractors (can be taught).

• Acquisitions Support – Follow up with potential real estate acquisition leads, document progress, and escalate qualified opportunities.

• Team Meeting Support – Attend weekly meetings as secretary, produce accurate notes, assign action items, and drive completion.

• Systems & CRM (GoHighLevel) – Manage user accounts, monitor inbound lead assignments, and maintain workflow accuracy.

• Executive Support – Control calendars, tasks, and communications, ensuring leadership is focused on high-value work.

What We’re Looking For

• Fluent in English (written and spoken) Spanish is as bonus

• 2+ years as an Executive Assistant, Marketing Coordinator, or VA, ideally with transaction coordination experience.

• Demonstrated ability to learn and excel with new technology.

• Proficient in Canva, G-Suite, and at least one project/task management tool (such as trello or clickup).

• Familiar with GoHighLevel and able to create/manage workflows.

• Strong attention to detail and an independent problem-solver.

• Strong written/verbal communicator with a bias for action and results.

Preferred Qualifications (Ranked)

1. Experience as a transaction coordinator for a real estate team.

2. Experience with being an executive assistant

3. Experience with property management tasks (tenant communications, lease renewals, contractor coordination).

4. Podcast coordination or production support experience.

Why Join Us?

• Direct impact working with a successful real estate agent, podcast host, and realtor team leader.

• Exposure to real estate acquisitions and property management operations.

• A fast-paced environment where execution and accountability are valued and recognized.

• Competitive compensation: $1,500–$2,000 USD/month depending on experience.

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